Minutes of the Parish Council Meeting held on Thursday 18 June 2009 at 7.30 pm in the Memorial Hall, Burton-in-Kendal

PRESENT:
Cllrs. F.Mason-Hornby (Chairman), R.Boddy, I.Hunt, G.Isherwood, P.Rogers, M.Taylor, A.Wren, District & County Cllr.R.Bingham, C.Dale (Clerk).

PUBLIC IN ATTENDANCE:
Two members of the public.

1. APOLOGIES FOR ABSENCE:
Cllrs. J.Brown, J.Hopwood, Dist.Cllr. B.Cooper

2. DECLARATIONS OF INTEREST:
Cllrs.Isherwood, Mason-Hornby, Wren and County Cllr.Bingham declared a personal interest and Cllr.Hunt declared a prejudicial interest in Item 6 below.

3. MINUTES OF THE MEETING HELD 21 MAY:
Having been previously circulated, Cllr.Wren proposed & Cllr.Isherwood seconded and it was agreed the minutes were correct. The Chairman then signed and dated them

4. CHAIRMAN’S ANNOUNCEMENTS: (Action)

• Cllr.Taylor was welcomed onto the Parish Council Invitation to CVS 3rd Sector Census briefing in Penrith Tues.7 July 11.30-1.30 was read out by the Chairman
• 'No Change' & 'Change of Fin.Interest' forms were distributed to Cllrs.with instructions from SLDC to return the appropriate form to them before 23 June (All Cllrs)
• A request was read out for Cllrs.to apply to become a Parish Rep.on the SLDC Standards Committee (forms available from the Clerk for submission by 26 June) (All Cllrs)
• Invitation from CCC to Cumbria Landscape Character Guidance Workshop in Kendal 23 June
• Invitation from South Lakeland Strategic Partnership to Health & Wellbeing conference 19 June in Kendal
• Request from CCC for comments on Minerals Waste Development site allocations policies & map by 6 July. Cllrs.agreed this was not necessary as no sites within the Parish were specified
• Apologies from PCSO Rachel Thomas, update from last PCM & Police Report for June were read out and no issues arose

5. OPEN FORUM

• District & County Cllr.R.Bingham thanked parishioners for the excellent turnout in the Parish on Polling Day and announced he had just been appointed Chairman of CCC He was duly congratulated.
• A member of the public queried whether the bus shelter had been paid for out of the precept. It was explained that the whole cost had been funded by a grant from CCC.
• A letter from another parishioner was read out raising issues regarding footpaths, Slape Lane and the canal towpath. After some discussion the Clerk was asked to reply to the effect that (a) Cllr.Rogers had a meeting with Andrea Bonacker (PPI) last Tuesday in Slape Lane and the question of funding improvements is being investigated (see Item 11 below) and (b) enquiries will be made to the Lancaster Canal Trust regarding provision of seats on the canal towpath within the Parish. (CD)

6. PLANNING APPLICATIONS

• Planning applications granted: None
• Planning applications refused: None
• Planning application received:
  • 5/09/9005 – Burton Morewood School, Main Street, Burton – Extension to two classrooms and construction of a canopy for Mrs.S.Woodburn. Cllr.Hunt left the room. Cllr.Boddy reported a discussion with a concerned parishioner living opposite the school entrance who had attended his 7pm session earlier and left a copy of her submission to the planners with him. After a prolonged debate Cllr.Rogers proposed there be no objection to the application. This was seconded by Cllr.Wren and carried by five votes in favour and one abstention.

7. FINANCE
Balances at the bank at 18 June 2009:

• BOI Treasurers Account £4,128.37
• Income to date £0.96
• Expenditure to date £3,305.39

8. ACCOUNTS APPROVED FOR PAYMENT AND CHEQUES SIGNED

• Lengthsman remuneration to 20.05.09 (3 weeks @ £80.85) £242.55
• Clerk’s salary and expenses £351.38

9. APPOINT A BUDGET WORKING PARTY FOR THE COMING YEAR
It was considered appropriate that the Chairman, Vice Chairman and Clerk be joined by one other Cllr. As no volunteers were forthcoming the Clerk was instructed to ask Cllr.Brown if he was willing to take part (CD)

10. DECIDE WHETHER FRUIT TREES BE PLANTED IN THE BURTON PLAYING GROUND
The Playing Ground Committee have offered to supply and plant 25 fruit trees free of charge. It was decided the Clerk should reply by expressing appreciation and accept the Committee's offer, but at the same time remind them of possible pitfalls that may be encountered before the fruit ripens and consider the cost effectiveness of the proposal (CD)

11. CLLRS.PROGRESS REPORTS ON 2009 UPDATE OF PARISH PLAN

• Allotments: The Kings Arms is considering the terms of a standard allotment agreement (RB/JH)
• Bus Shelter: Consideration of location postponed to July Parish Council meeting (JH/GI/FM-H)
• Design statement: Progress last month – None (JH/FM-H)
• Dropped kerbs: Progress last month – None (IH)
• Footways A6070: Report from J.Bell received 18 June for consideration at July Parish Council meeting (FM-H)
• Improve Slape Lane: Cllr. Rogers reported meeting on site 16 June with A.Bonacker & E.Borrino who promised to report back on possible funding (JH)
• Path - school to tennis courts: Landowner refused permission. Cllr.Mason-Hornby will approach owner of wall at top of Morewood Drive (GI/IH/FM-H)
• Post boxes & Red telephone box: Progress last month – None. Cllrs.unanimously agreed to delete this item from Parish Plan Road safety improvements: See 'Footways' above (FM-H)
• Signage: CCC Footpaths Officer reported two worn metal signs will be replaced with wooden signs in the autumn (PR)
• Upgrade Playing Ground: Contractor confirmed Suspension Bridge will be repaired in July (AW)

12. RECEIVE REPORTS FROM PARISH & DISTRICT COUNCILLORS & CLERK:

• Cllr.Boddy reported a discussion with a member of the Playing Ground committee who attended his 7pm session earlier. Fund raising was progressing well but she expressed concern the grass had not yet been cut. The Clerk was asked to contact the contractor (CD)
• Cllr.Rogers reported another change of CCC Highways Steward. Also height sign on aqueduct over Station Lane has now been cleared of vegetation
• Cllr.Mason-Hornby reported a rave at Dalton Crag last weekend leaving 4 bin bags of bottles that he needed to remove. Also that charcoal burning will commencing on Dalton Crags. Also new access signs have been installed on the roadside outside Plain Quarry
• The Clerk reported he will be unable to attend the Parish Council meeting in September. The Council will need to appoint someone to take the minutes that day. (F-MH)

13. COMMUNICATIONS
See Schedule below.

14. DATE OF NEXT MEETING
The next meeting will take place on Thursday 16 July 2009 at 7.30pm in the Memorial Hall.

The meeting closed at 9.00pm

SCHEDULE OF COMMUNICATIONS TO 18 JUNE 2009
Website
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Other Communications

• Invitation to CVS 3rd Sector Census briefing in Penrith Tues.7 July 11.30-1.30
• Confirmation to SLDC of co-option onto Parish Council of Cllr.M.Taylor
• Email from P.Clarke confirming suspension bridge repairs will be carried out in July
• Request from SLDC for Cllrs.to lodge 'Change of Financial Interests' or 'No Change' Forms with them asap
• Request from SLDC for Cllrs.to join the Council's Standards Committee (applications by 26.6.09)
• Invitation from CCC to a Landscapes Workshop in Kendal 23.6.09
• Invitation from South Lakeland Strategic Partnership to a Health Conference at Kendal College 19.6.09
• Request to Planners to postpone feedback on Application 5/09/9005 until 19.6.09
• Overgrown sign on aqueduct reported on Highways Hotline ref.295680
• Surface of A6070 breaking up north of Clawthorpe reported on Highways Hotline ref.295681
• Faulty streetlight (no.15 on Morewood Drive) reported on Hotline ref.297250
• Confirmation from Capita that missing lantern (no.82) on Hollowrayne will be fixed by September
• Request from SLDC to display notices of polling until 5.6.09
• Request to CCC (Parish Paths) for site meeting at Slape Lane to discuss funding for resurfacing
• Request from CCC for comments by 6.7.09 for inclusions in the Minerals & Waste Development Framework
• Request from T.Farron MP to display poster for a triathlon he is doing on 11 July

For Circulation

• CALC Circular June 2009 (Email forwarded to all Cllrs.2.6.09)
• CALC info.to apply to Army Cadets by 31.7.09 for free tree planting in 2010 (Email forwarded to all Cllrs.2.6.09)
• Weekly Rural News Focus 9.6.09 (Email forwarded to all Cllrs.12.6.09)
• CYSS Newsletter May 2009 (Email forwarded to all Cllrs.31.5.09)
• Friends of the Lake District annual report 2008
• Reply from SLDC regarding Dog Litter Bins + Price List from Glasdon
• Cumbria Community Foundation newsletter Spring 2009
• Cumbria Playing Fields Association Annual Report 2007/08
• Cumbria CVS Newsletter May/June 2009
• Update from May meeting from PCSO Rachel Thomas (Email forwarded to all Cllrs. 22.5.09)
• Updated Contact List and Calendar (Email forwarded to all Cllrs.21.5.09)
• Recycling Review Issue 12 from Resource Cumbria
• Governance Toolkit for Parish & Town Councillors from SLDC
• Friends of the Lake district 75th anniversary celebrations (Email forwarded to all Cllrs.12.6.09)
• CCC Climate Change workshop 14.7.09 (Email forwarded from CALC) to all Cllrs.12.6.09)
• Invitation to CVS annual general meeting 12.45pm 22.7.09 at Castle St.Centre, Kendal
• Agenda for Lancaster Canal Trust agm at 8pm 2.7.09 in Carnforth Station
• June Parish Newsletter from the Rural Services Network (Email forwarded to all Cllrs.16.6.09)
• SLDC agenda for Standards Committee meeting 23.6.09
• Email from parishioner raising issues regarding footpaths, Slape Lane and the canal towpath (forwarded to all Cllrs.18.6.09)

Glossary of Abbreviations:

• ACT Action with Communities in Cumbria (formerly VAC)
• ALSF Aggregates Levy Sustainability Fund
• CALC Cumbria Association of Local Councils
• CCC Cumbria County Council
• CIEP Cumbria Improvement & Efficiency Partnership
• CRHT Cumbria Rural Housing Trust
• CVS Cumbria Voluntary Service
• CYSS Cumbria Youth Support Service
• DEFRA Dept for Environment Food & Rural Affairs
• LDF Local Development Framework
• NPS Norfolk Property Services
• NALC National Association of Local Councils
• NWDA North West Development Agency
• NWRA North West Regional Assembly
• NWPPR North West Plan Partial Review
• PCM Parish Council Meeting
• SLDC South Lakeland District Council
• SLCC Society of Local Council Clerks